PetDesk Forms utilizes e-signatures. There are requirements for e-signatures to be legally binding. The PetDesk Consent Forms e-signature settings already comply with the legal requirements outlined below.
Factors required for electronic signatures to be legally binding
1. Intention
For electronic documents to be legally binding, both the document itself and all its clauses must be readily accessible and entirely understandable. Additionally, the signature field needs to be clear and explicit so clients can sign with clear intent and have informed consent to the terms and conditions.
2. Consent
All electronic documents requiring client signatures must include an explicit clause outlining the terms and conditions to which they agree.
3. Digital Audit Trails to Attribute Signatures
Worried about the logistics of clients typing a name on a document and how that constitutes a legally binding signature? It all boils down to the magic of digital audit trails! Each time an electronic signature is made, a record is created that captures unique details such as the timestamp, email address, and IP address. This trail serves as a digital fingerprint, securely linking your signature to the document and ensuring its authenticity and legal validity. PetDesk Forms maintains a full signature audit trail for every document signed, so you are confident that a signature will be valid in a court of law.
4. Security of Data and Signatures
All e-signatures are securely attached to the documents they belong to and never stored separately. Signed documents are safely stored in an encrypted environment and only accessible to authorized parties, ensuring your and your client information is always protected.
5. Copies to Clients
The signed form can be returned to the client for record-keeping purposes.
6. Storage of Signatures
Signed forms must be retained for reproduction when required. PetDesk stores all signed waivers securely in the cloud, and individual waivers can easily be pulled using our online waiver management system.
7. Opt-out
While going digital is convenient and eco-friendly, some clients may prefer the traditional paper route. An option to opt-out of digitally signing a form and offering a paper option must be available. You can always print out your PetDesk forms from your Forms Dashboard!
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